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      Executive Assistant to Managing Director

      Executive Assistant Roles & Responsibilities

      • Provide high-level administrative support to C-Suite Executives such as research, statistical reports and design of presentations. Compile data to assist the senior management in making informed decisions. Prepare reports, presentations, and summaries as required.
      • Prepare and reconcile expense reports. Maintain and manage the leader’s calendar, including scheduling and coordinating appointments, meetings, and events. Prioritize and reschedule, ensuring the executive’s time is used efficiently.
      • Develop and maintain positive working relationships with internal and external stakeholders crucial to the organization’s success, comfortable contributing to ad hoc projects as needed.
      • Assist the senior management in managing and coordinating special projects, initiatives, or events, working closely with other team members and departments.
      • Prioritize own time and high-level executive’s time, allowing them to focus on high-priority tasks by handling routine matters and managing interruptions.
      • Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations.
      • Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.
      • Develop a broad knowledge and understanding of the company’s operations and objectives.
      • Up-to-date with relevant software and tools used in the organization, such as productivity apps, project management systems, and communication platforms.
      • Be prepared to handle daily unforeseen tasks and challenges.

      Executive Assistant Qualifications and Requirements

      • Minimum of 2+ years of experience as an Executive Assistant or in a similar role supporting top-level management.
      • Bachelor’s or Master’s degree or equivalent.
      • Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
      • Time management and meeting deadlines, and efficiently handle multiple tasks and priorities.
      • Experience working closely with senior-level officials, internal and external stakeholders.
      • Excellent writing skills and the ability to draft emails on behalf of high-level managers intended for senior-level managers. 
      • Discretion and the ability to handle confidential information with integrity.
      • Expertise in managing executive calendars from multiple global time zones.
      • Collaborative and interpersonal skills to work effectively with a large variety of personalities. 
      • Have a positive attitude and the ability to remain calm under pressure.

      Address for Executive Assistant to Managing Director –

      A K TRADING PAPER PRIVATE LIMITED, 704, 7TH FLOOR, D&C DYNASTY, BESIDE PINTOO GARMENTS, NEAR STADIUM CIRCLE, C.G. ROAD, AHMEDABAD – 380009